Hiring a vendor? You MUST ask these questions!

Looking for a venue and interviewing vendors can be overwhelming with wordy “packages” and contracts. As this is industry standard, it is very important to read all of the terms and service listing carefully! When comparing side-by-side you will be noting the pros and cons of each, but here are a few important points to note or ask about when contracting services for your event!

Make sure you know these answers!

  • Most venues require proof of general insurance (usually $1,000,000) from any vendor working on site. When interviewing professionals for your team, inquire about what insurance they carry. There are websites that provide coverage on an as-need basis, per event/day if your vendor needs coverage or additional coverage. *Most vendors will carry general liability insurance for their business*
  • Does your venue “come-with” tables and chairs?  If so, what do they look like? Many times there are “up-grade” options available that you would probably want to esthetically use for your event. Price these out when budgeting your rentals!
  • Similarly, there may be a “glassware” or “flatware” charge or upgrade. Make sure you are comfortable with the serving items for your party before booking!
  • Is there a noise ordinance or restrictions at your venue?  Don’t book your DJ or Band until 11pm if your county regulations only allow amplified music until 10pm!
  • Similarly, are their restrictions for your “send-off”?  Many venues have a cleaning policy and restrict confetti, streamers, rice, etc from being tossed as you leave for the night. Additionally, some beach cities restrict fireworks and sparklers, so check before getting your heart set on a certain exit plan!
  • Make sure all service, valet, and security charges are noted and being considered during your budgeting meeting. Many of these fees are required by the venue and need to be accounted for in the line item listing.
  • Most venues require all rental/decor items to be loaded IN and loaded OUT the same day as your event. Make sure you are aware of “early” or “late” pick up fees from vendors and rental companies. There is usually a surcharge for late night pick ups!

This is just a short list of items that come up from time to time many couples forget to think about or ask. As always, please feel free to comment or email me with any questions!  I am always happy to help!

unblogged. Adam.

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